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FAQs

General information


Where is the Meeting?

The World Congress of Gastroenterology (WCOG) at ACG2017 will be held in Orlando, Florida, at the Orange County Convention Center, West Concourse. The Hyatt Regency Orlando is the official ACG & WGO headquarters hotel. ACG has secured special room rates at eight hotels in close proximity to the Orange County Convention Center. Click here to access the official housing bureau of the WCOG at ACG2017.

When does the WCOG at ACG2017 begin and end?

The meeting will be Friday, October 13 through Wednesday, October 18. Friday starts with a choice of two full day programs (Practice Management Course or the WGO/ASGE Endoscopy Course), or two half-day programs (GI Pathophysiology or What’s New in GI Pharmacology). Click here for more information on the Friday Courses. Saturday and Sunday, October 14-15 is the Postgraduate Course. Click here for more information. The WCOG at ACG2017 Annual Meeting begins Sunday, October 15th with an Exhibit Hall Opening Reception at 5:15 pm for all attendees and guests, and will run until Wednesday, October 18 at 12:15pm. Click here for more information on the WCOG at ACG2017 Annual Meeting.

If my abstract is accepted for presentation, do I need to register to attend?

Yes, presenting authors whose abstract has been accepted for either oral or poster presentation must register as an attendee. Please note that WCOG at ACG2017 Annual Meeting registration is free for all ACG members, as well as for Residents and Trainees who provide a letter from their Program Director verifying status.

What should I wear to the WCOG at ACG2017?

We recommend wearing business casual attire and comfortable shoes. Presenters typically dress more formally. Meeting rooms are often cool, so layered clothing is recommended. October temperatures in Orlando typically reach the mid-80s°F (about 29°C) during the day, and mid-60s°F (about 18°C) in the evening.

What food services are available for purchase at the convention center?

Food can be purchased at concession stands in the Exhibit Hall on Monday and Tuesday during the lunch break. Information about other food options in the Convention Center will be available in the coming months.

Who do I contact if I have a dietary restriction?

People registering for any of the optional Learning Lunches or Breakfast Sessions will be able to indicate a preference for a vegetarian, Kosher, or gluten-free meal in the online registration process. Please contact registration@gi.org with any questions.

Do you provide special assistance for persons with physical limitations?

Attendees of WCOG at ACG2017 who need additional reasonable accommodations or who have special needs should contact registration@gi.org no later than September 20, 2017.

Will there be a place in the Convention Center to leave my luggage or coat?

No, there will not be a baggage check at the Convention Center. Please make arrangements to check your bag at your hotel, or keep it with you during sessions. WGO/ACG staff are not responsible for lost or stolen luggage.

Can I post a job or search for a job at WCOG at ACG2017?

Yes. For more information, visit the WCOG at ACG2017 Job Forum section on the Exhibit Hall page. To post a job or search for a job online, visit the Job Forum Website.  On-site at WCOG at ACG2017, the Job Forum will be located in the Exhibit Hall. Computers will be set up to allow employers to post jobs and attendees to search for jobs. If you are an employer attending the meeting, potential employees can contact you to set up a time to meet while in Orlando.

What hours will the Job Forum be open?

Sunday, October 15 3:30 pm – 7:00 pm
Exhibit Hall Opening Reception 5:15 pm – 7:00 pm
Monday, October 16 10:00 am – 4:30 pm
Tuesday, October 17 10:00 am – 5:00 pm

Will there be Internet access at the meeting?

The Convention Center will have complimentary Wi-Fi in the meeting spaces. Information about the network and password will be provided to all attendees on-site.

Is there a meeting app?

Yes, included with your registration is access to the course presentations via the WCOG at ACG2017 Mobile app. Click here for more information.

With the app, you will have full access to all available slide presentations for each course you register for. The app also contains a fully searchable schedule of events, list of program participants, abstracts, maps, exhibit information, and more.

In addition, the app will sync with a personal itinerary that meeting attendees will be able to create using the online Itinerary Planner. You can click here to access the Planner now to view the full agenda.

Later this year, you will be able to create an account in the Itinerary Planner that will allow you to select presentations and events to build your own personal itinerary, making it easy to prioritize your time at the conference by planning your on-site activities in advance. Once you have created an account, you will be able to access your itinerary at any time using this site, and can continue to add or remove programs to update your itinerary.

Once the mobile app is available and you have downloaded it, you can synchronize your itinerary to the app and your itinerary will be available on your mobile device for you to use on-site at the meeting in Orlando. You will also have the option to allow the app to add each course or session to your personal calendar.

Information on how to access the app, from both Apple and Android app stores, will be e-mailed to all registrants by early October.

What social events are planned?

In addition to the Exhibit Hall Opening Reception on Sunday evening, which is open to all registered attendees of the Postgraduate Course or the WCOG at ACG2017 Annual Meeting, there will be various Sunday evening receptions. Registered attendees of the Postgraduate Course or the WCOG at ACG2017 Annual Meeting are welcome to attend these receptions as well. The always-popular GI Jeopardy competition will be held Saturday, following completion of the Postgraduate Course. Full details are available here.

What activities and attractions are available in and around Orlando?

Attendees and their families will find plenty of attractions in and around the Orlando area.  View the Orlando brochure for some attractions and check back soon as we work with the theme parks to update their list of attractions.

Will there be any events during the meeting for attendees’ families?

Information about tours will be available in late spring/early summer.

Will child care be available?

Yes. There is an hourly charge for child care. More information can be found here.

What are some of the GI Fellows-in-Training events at the meeting?

Special GI Fellows-in-Training-focused offerings at the WCOG at ACG2017 include the Trainees Luncheon, Career Opportunities for Women in GI Luncheon, and the Navigating, Networking and Negotiating Your First Job Workshop, as well as the popular GI Jeopardy competition. Full details are available here.

How do I earn Continuing Medical Education (CME) credit and Maintenance of Certification (MOC) points at the meeting?

Physician participants in any of the Friday courses, the Postgraduate Course, or the Annual Meeting may earn MOC points in the ABIM’s MOC program. MOC points awarded will be equivalent to the amount of CME credits claimed for each activity. Following each course, participants who wish to obtain MOC points must successfully complete the CME course evaluation and the MOC assessment available on the meeting evaluation site. Full instructions will be provided to meeting attendees at the time of the course. Click here for information on credits/points for specific activities.

When will the 2017 Self-Assessment Test be available?

All Postgraduate Course attendees will receive a copy of the printed Self-Assessment Test as part of their course registration.

In addition, any WCOG at ACG2017 attendee can purchase the online version of the 2017 Self-Assessment Test (access available beginning September 13, 2017). Attendees receive special pre-meeting discount pricing until Friday, October 6, 2017. After that date, the Online Self-Assessment Test can be purchased through the ACG website at full price. Details about how to purchase the SAT can be found here.

How do I register for Hands-on Endoscopy Workshop sessions?

Registration for hands-on endoscopy sessions will take place on-site. Fellows will be allowed to pre-register for select sessions in September. Details about the sessions and registration times can be found here.

What is the Three-day Clinical Review?

The Three-Day Clinical Review includes registration to the Friday morning GI Pathophysiology Course, the Friday afternoon What’s New in GI Pharmacology Course, plus the two-day Postgraduate Course on Saturday and Sunday. Details can be found here.

I am a speaker. Can I review my presentation on-site?

Yes, there will be a Speaker Ready Room where speakers can pick up their registration badge and materials and check their presentations. All speakers are requested to check-in at the Speaker Ready Room at least one day before their presentation, and speakers must review their slide presentations. In addition, a mock podium setup will also be available so speakers can practice using the Presentation Management System. The Speaker Ready Room will be located in Room 206, Level 2, of the Convention Center, West Concourse.

What hours will the Speaker Ready Room be open?

Thursday, October 12 5:00 pm - 7:00 pm
Friday, October 13 6:00 am - 5:15 pm
Saturday, October 14 6:45 am - 5:00 pm
Sunday, October 15 6:45 am - 5:00 pm
Monday, October 16 5:45 am - 6:00 pm
Tuesday, October 17 6:00 am - 6:00 pm
Wednesday, October 18 6:00 am - 11:30 am

Can I pay my ACG membership dues at the meeting?

Yes, dues can be paid on-site at the Registration Desk for the current or upcoming year.

Can I apply for ACG membership while at the meeting?

We will not be able to accept membership applications at the meeting. Please either mail your completed application directly to the office, or fill out the online application here.

How can I leave a message for an attendee during the meeting?

Attendees using the app can elect to share their contact information with other app users, and can also be messaged directly from within the app. The list of app users can be found in the People Tile in the app.

What is the date and location for the next ACG Annual Meeting?

The 2018 ACG Annual Meeting will be held in Philadelphia, Pennsylvania, October 5 – 10, 2018.

How can I follow meeting news on social media?

Follow the Meeting Hashtag #WCOGatACG2017 by visiting Twitter or by searching for “#WCOGatACG2017” in the “Explore” tab of the Twitter app on your mobile device.
Follow ACG and WGO on these social media platforms:
ACG: Twitter, Facebook, Instagram, LinkedIn, YouTube
WGO: Twitter, Facebook
Social Media Highlights Email: Keep an eye out for a daily email highlighting social media posts using #WCOGatACG2017.
Share Your Insights: Insert #WCOGatACG2017 into meeting-related posts on all social media platforms. To learn how to sign up and get started on Twitter and other platforms, see who’s who in GI on Twitter, and more, visit the ACG Blog.



Registration


Do I need to be a member to attend?

No, you do not need to be a member of the ACG to attend. Everyone with an interest in the fields of gastroenterology or hepatology is welcome to attend. There are registration categories for members and non-members.

Are there special registration rates for GI Fellows and Trainees?

Yes, WCOG at ACG2017 Annual Meeting registration is free for all ACG members, as well as for Residents and Trainees who provide a letter from their Program Director verifying status. Discounted rates are available for all of the other courses as well.

What does my registration fee include?

Your registration fee includes entrance to the course(s) for which you are registered, a copy of the Final Program book, and a reusable tote bag. In addition, you will have access to the meeting app which will provide access to all available slide presentations for each course you are registered for.

Will a printed syllabus be available for any of the courses?

No printed syllabus materials or USBs will be available. All registered attendees will have access to the course presentations via the WCOG at ACG2017 Mobile app. The app also contains a fully searchable schedule of events, list of program participants, oral and poster abstracts, maps, exhibit information, and more. A printed Final Program book will be provided to all registered attendees. Registrants will receive the Final Program book, which includes a listing of all sessions and posters as well as other useful on-site information.

What meals are included with registration?

Continental breakfast in the morning and beverage service during program breaks will be available for registered attendees of any of the Friday courses, and for the Postgraduate Course on Saturday and Sunday. Saturday and Sunday Learning Lunches and Breakfast Sessions on Monday, Tuesday, and Wednesday mornings include food at a nominal charge and require separate registration. The Exhibit Hall Opening Reception on Sunday evening, open to all registered attendees of the Postgraduate Course or the World Congress, will feature complimentary hors d’oeuvres and refreshments.

Do you have a one-day registration rate available for the Postgraduate Course or the WCOG at ACG2017 Annual Meeting?

No, we only offer registration for the entirety of either event.

Does ACG membership come with my registration fee?

Membership is NOT included in your registration fee. Please visit the ACG website for more information on joining or visit the ACG Booth in the Exhibit Hall during the meeting for a membership application.

Can I register for conference over the phone?

No. All registrations much be completed online.

Can I register on-site? Is there a cut-off date to pre-register?

Yes, please visit the Registration Desk, located on Level 1 – West Concourse B Lobby of the Orange County Convention Center, to register on-site. If you have not registered online on or before October 6, please register on-site.

Where can I pick up my registration materials?

Beginning on Friday, October 13, at 6:00 am, attendees who pre-registered can pick up badges and registration materials at the Registration Desk, located on Level 1 – West Concourse B Lobby of the Orange County Convention Center. On-site registration will be open at that time as well.

Speakers (including oral abstract presenters) should go directly to the Speaker Ready Room (Room 206, Level 2, West Concourse) to pick up their registration badge and materials, and check their presentations.

Can I add or switch an event, such as an optional Breakfast or Lunch Session, on-site in Orlando?

If there are available seats, admission to an optional event can be done at the Registration Desk. Seats are limited, so some events may be sold-out in advance. Please contact the Registration office with any questions. Email – registration@gi.org.

Can I bring a guest?

Yes. Guest badges can be requested at no extra charge when you complete your registration. A guest badge allows access to the Exhibit Hall and entrance to the Exhibit Hall Opening Reception, but does not allow access to any of the courses or scientific sessions. If your guest wants to attend any of the courses or scientific sessions, they must register at a separate fee.

What is the cancellation/refund policy?

Registration cancellations must be emailed to registration@gi.org by September 20, 2017. You must provide an explanation. You will be charged a $50 administrative fee for cancellation of any paid event. Refunds, less the $50 administrative fee, will be processed after the meeting. After September 20, 2017, no refunds will be possible.

How can I get a receipt for my registration? Will it list what I have registered for?

Once you have completed your registration for the WCOG at ACG2017, you will receive a receipt/confirmation e-mail. The e-mail will outline the courses and any optional events that you have registered for, as well as show proof of payment. If you do not receive this e-mail upon completion of your registration, please contact registration@gi.org or call 301-263-9000.

Is there group registration or discounts for groups?

Group registrations can be made online here. Group Meeting Registration is reserved for groups of 6 or more registrants. If you have any questions about group registration, please email registration@gi.org or call 301-263-9000. There are no discounts for group registrations.


Housing


Which hotels are close to the convention center?

ACG has reserved rooms at a meeting rate at eight hotels in close proximity to the Orange County Convention Center, West Concourse. The Hyatt Regency Orlando, located at 9801 International Drive, will be the official ACG & WGO headquarters hotel.

How do I reserve my hotel room?

Book your room now through the housing website. We strongly recommend you book your housing through this website. Reservations will be accepted until September 20, and are subject to availability. You will receive a confirmation email from the hotel when you complete your reservation.

Meeting Sites Resource is the official housing bureau for the World Congress of Gastroenterology at ACG2017. We strongly recommend you book your housing through this website. Do not book with any housing bureau that contacts you directly. Meeting Sites Resource will never contact you unsolicited. WCOG at ACG 2017 and Meeting Sites Resource cannot guarantee that other housing companies are legitimate and cannot guarantee your reservation at the World Congress of Gastroenterology at ACG2017 if you book outside of the official housing bureau.



Travel


Which airport is closest to the meeting?

We recommend attendees fly into Orlando International Airport (MCO).

I am coming from outside the U.S. Where do I find travel information and requirements?

Depending on your citizenship and what country you are coming from, you may need to allow several months to get a visa for travel to the U.S. Visit the WCOG at ACG2017 website’s International Travelers page for details. Please visit the U.S. Department of State for specific travel information.

I need an invitation letter for my visa application. How do I request one?

Please consult your U.S. Embassy or local Consulate to determine visa requirements for entry to the U.S. The WCOG at ACG2017 provides several documents as proof of your intended participation in the conference. Once you have completed your registration for the WCOG at ACG2017, you will receive a confirmation e-mail containing a link to a personalized Letter of Invitation. Please note that WCOG at ACG2017 cannot provide Letters of Invitation to individuals that have not fully registered for the conference.

How do I get to the meeting from the airport?

A variety of ground transportation is available at the airport, such as rental car services, taxi, and shared ride services, such as Uber or Lyft.

I’m driving. Where do I park?

There is self-parking available at the Orange County Convention Center, West Concourse, located at 9800 International Drive, Orlando, FL 32819.

The fee for parking at the OCCC is $15.00 per car per entry. After 5:00 pm, the charge is $10.00 per car per entry. The OCCC accepts cash, traveler’s checks, American Express, MasterCard and Visa.


Abstracts


What is the deadline to submit abstracts? Can I submit later? Can I edit/change it later?

The abstract deadline is Monday, June 5, 2017, at 11:59 pm, Eastern Daylight Time. Abstracts will not be accepted after this time. No modifications, additions, corrections, or changes of any kind, either to the abstract or authors information, will be permitted after submission.

Submit abstracts here. Download the Call for Abstract brochure for complete details.

Does submitting an abstract register me for the WCOG at ACG2017?

No. You must register for the WCOG at ACG2017 Annual Meeting separately. This is required if your abstract has been accepted for either oral or poster presentation.

When will I receive notification of my abstract acceptance, and presentation time and date?

Notification of abstract acceptance as an oral or poster presentation will be sent via e-mail to the presenting author of a submitted abstract prior to July 31, 2017. Presenting authors will be notified of the assigned date and time of presentation in the acceptance email. No changes in dates or times will be permitted.

Why haven’t I received any correspondence about the abstract I submitted?

Sometimes a presenting author’s e-mail address is entered incorrectly. If the email address is correct and is still active in July, the organization’s spam filter may have flagged the notification email. You must provide an e-mail address that will be in use throughout July, otherwise notification may not be received.

How do I withdraw my abstract after submission has closed?

To withdraw your abstract, please email abstracts@gi.org, and provide the following information: Abstract title, presenting author’s full name, submission ID (found on the abstract confirmation receipt).

Do you accept late-breaking abstracts?

Yes, late-breaking abstract submissions will open in August. Late-breaking abstracts are considered only for oral presentation and NOT as posters, and must not have been submitted during the earlier abstract submission period. Details will be available in the summer on the WCOG at ACG 2017 website.


Presenting Abstracts at the Meeting


I am presenting an oral abstract during the WCOG at ACG2017 Annual Meeting. Can I review and practice my presentation on-site?

Yes, there will be a Speaker Ready Room where all speakers can pick up their registration badge and materials, and check their presentations. All speakers should check-in at the Speaker Ready Room at least a day before their presentation, and speakers must review their presentations. In addition, a mock podium setup will also be available so speakers can practice using the Presentation Management System. The Speaker Ready Room will be located in Room 206, Level 2, of the Convention Center, West Concourse.

What hours will the Speaker Ready Room be open?

Thursday, October 12 5:00 pm - 7:00 pm
Friday, October 13 6:00 am - 5:15 pm
Saturday, October 14 6:45 am - 5:00 pm
Sunday, October 15 6:45 am - 5:00 pm
Monday, October 16 5:45 am - 6:00 pm
Tuesday, October 17 6:00 am - 6:00 pm
Wednesday, October 18 6:00 am - 11:30 am

How long should the oral presentation of my abstract be?

Abstracts accepted for oral presentation will take place on Monday, Tuesday, and Wednesday, October 16-18. Oral presenters whose abstracts are scheduled for Monday morning, October 16, will have 9 minutes to present, with 3 minutes for audience questions. All other oral presenters will have 7 minutes to present, with 3 minutes for audience questions.

Are poster authors required to present?

Yes, presenting authors of accepted posters must be stationed at their poster during their designated 75-minute period on the day their poster is scheduled for display. Presenters will be able to discuss their work with any interested attendees. Abstracts accepted for poster presentation will take place in the Exhibit Hall on Sunday, Monday, and Tuesday, October 15-17, and accepted posters will be scheduled for display on one of those days.

All poster presenters will display their poster on their assigned day. Set-up, removal and display times are as follows:

Day Set-up Time Authors are at their posters Removal Time*
Sunday, October 15 1:30 pm – 3:30 pm 5:15 pm – 6:30 pm 7:00 pm – 7:30 pm
Monday, October 16 8:30 am – 10:30 am 1:00 pm – 2:15 pm 4:00 pm – 4:30 pm
Tuesday, October 17 9:00 am – 11:00 am 1:15 pm – 2:30 pm 4:30 pm – 5:00 pm

*Any posters left after the Exhibit Hall closes each day will be removed and placed on a table near the poster boards. Any posters remaining once the Exhibit Hall closes on Tuesday will be discarded.

Where and when do I hang up my poster?

All poster sessions will be in the Exhibit Hall. Presenting authors will receive the assigned date and time of their poster presentation, along with the assigned poster number, when acceptance notifications are sent out in July. No changes in dates or times will be permitted.

Each presenter is responsible for putting up and removing his/her own poster material. Poster set-up hours will be 1:30 pm – 3:30 pm on Sunday, 8:30 am – 10:30 am on Monday, and 9:00 am – 11:00 am on Tuesday. Authors will need to wear their registration badge to enter the Exhibit Hall, as it will not be open to attendees during the poster set-up times. All poster boards will be located in the rear of the Hall.

Posters should remain on display until 7:00 pm on Sunday, 4:00 pm on Monday, and 4:30 pm on Tuesday. The College cannot be responsible for these materials and any posters not removed at the end of the daily sessions will be discarded.

What size should my poster be, and how can I hang it?

Each presenter is assigned a poster bulletin board that is 4 ft (122 cm) tall by 8 ft (244 cm) wide. The poster should be sized to fit within these dimensions. Pushpins will be available at each board. Each poster board will display the assigned poster number.

How can I print my poster?

We will again partner with Learners Digest, a scientific poster printing service. This online service will print and ship posters directly to the Convention Center for poster presenters to pick up on-site near the Registration Desk. Poster presenters will be notified once the site is open. Poster presenters are not obligated to use this service.

What should I do if I have more than one poster on the same day?

If you are the presenting author for two or more posters being displayed during the same poster session, you may ask a co-author to be present at one of the posters during the time you are required to be stationed with your posters. If that is not possible, we recommend posting a sign on one of the posters indicating you will be standing at a different poster, and can take questions about both posters at that location.